Ordinex
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The whole field-to-office loop, one login.

Ordinex isn't a forms app with extras bolted on — it's the daily operating loop of a trade contractor: the crew runs the day on their phones, the office runs every crew from one panel, and the paperwork files itself. Here's everything, module by module.

For the crew

From tailgate to timesheet without leaving the phone.

Everything a foreman touches on site, built for a glove and a 6-inch screen — and built to work when the signal doesn't.

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15 safety forms, ready to goDaily Tailgate, FLRA, Toolbox Talk, Hazard Observation, Incident Report and every equipment inspection — signed, immutable, rendered as a branded PDF.
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Works with zero signalNo coverage in the parkade or the pour? Forms queue on the phone and sync themselves the moment coverage returns — no retyping, no lost records.
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Request a deliveryBlock, scaffold or material catalogs with a needed-by date and time — the office sees it the second you hit send.
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Equipment on your sitesSee what's on site, and transfer a tool to another job in a couple of taps — the office approves it from their end.
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CertificationsLook up or add a worker's ticket, with the expiry date tracked automatically from the certificate photo.
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My ActionsCorrective actions assigned to you, with the overdue ones flagged first — close them with a note straight from your phone.
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Project documentsDrawings, RFIs and change orders for your active project — the current set, not last month's PDF in a group chat.
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Company resourcesThe safety manual and shared documents your office publishes — the same on every site, always current.
For the office

Every crew, every project, one ledger.

The admin side isn't an afterthought — it's a real back office: scheduling, deliveries, equipment, rentals and documents, all in one place.

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Activity ledgerEvery submission across every project and type, with automatic Production-vs-Timesheet pairing so nothing falls through the cracks.
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Corrective actionsAssign a deficiency to an owner with a due date. They get an email; you get a daily digest of anything still overdue.
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Deliveries & calendarTrack every request from pending to delivered, and see the whole month at a glance on a colour-coded delivery calendar.
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Equipment & rentalsApprove foreman transfers, keep the full history, and track rented scaffold and equipment with real monthly costs.
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Crew scheduleA drag-and-drop Gantt for upcoming work — resize a bar, set a dependency, and see manpower coverage at a glance.
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DocumentsDrawings, RFIs, change orders and submittals, organized per project and available to the field the moment you upload them.
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Workers & certificationsA master roster with expiry alerts, so a lapsed ticket never gets discovered on site.
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Sick daysPaid-day tracking for in-house crew, built into the same roster you already manage.
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Notes & to-dosPrivate or shared per project, updating in real time across the office.
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Notifications & digestsWeekly and monthly summaries land in the inbox on their own — nobody has to remember to check.
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Forms builderReorder fields, edit labels and safety content, add your own fields — or create entirely new forms. Published versions are immutable; signed records always keep the exact version they were filled with.
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Company settingsYour name, logo and colours — set once, stamped on every PDF the platform generates.
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Billing, self-serveChange seats, switch monthly/annual, download invoices — from the panel, not a support ticket.
For when the GC asks

When the GC asks for your paper, you're already done.

Ordinex turns day-to-day field records into the package a general contractor or auditor actually wants to see.

  • Per-project compliance scorecard — coverage measured against days your crews really worked, not calendar guesses.
  • One-click branded summary PDF for the monthly meeting.
  • Evidence zip: every signed submission PDF for the period, indexed and ready to hand over.
  • Monthly compliance digest lands in your inbox on the 1st.

Compliance — Riverside Community Centre

Daily Tailgate coverage96%
Toolbox Talk coverage100%
Corrective actions2 open
✓Signed records: 42 of 42
✓Evidence bundle ready
Beyond the safety binder

Win the job before the first course goes up.Masonry pack — more trades coming

The masonry pack goes past safety into the tools that price and win the work — the same platform, the same login.

Tenders & GC directory

Track jobs to price through Won or Lost, with a directory of the general contractors you bid to.

Estimating suite

Block, brick, stone and thin-brick takeoffs, built for how masonry actually gets priced.

Tender letters

A branded inclusions-and-exclusions letter generator, ready to send with your pricing.

Extra Work Orders

Track back-charge work from submission to approval, with a priced final PDF for the GC.

RFI & Submittals

GC-ready requests for information and datasheet packages, generated from your project data.

Change orders

Cost-impact tracking from a site instruction, an EWO, or logged as a standalone reference.

Your data, your terms

Your data. Your logo. Your exit door.

Software that locks up your records isn't a partner. Ordinex is built so you're never stuck.

Tenant isolation

Every organization's data is walled off at the database level — row-level security, not an application-layer promise.

Full data export

Every table, every file, yours to take at any time — no support ticket required.

White-label PDFs

Your logo, your colours, your company name on every generated document. Ours doesn't appear.

Built for how you work

Imperial or metric, your currency, your date format — set once per organization.

See it with your own crews.

3 days free. Pick your trade, invite your foremen, run the first tailgate.

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